MAIL SERVICES

Mail Services delivers (First Class mail, small packages, memos, and interdepartmental mail) at least once a day to individual offices. The Sargent Hall Mail Services receives mail between 10:00 a.m. and 12:00 p.m. and deliveries begin shortly after the mail is sorted*. A final daily pick up of mail from the faculty suites and administrative departments occurs at 3:30 p.m.

*These times are subject to change in response to U.S. Postal Service delivery delays, the day following a holiday and the day after an official school closing.

Items that are addressed to you should be labeled as follows:

• Suffolk University Law School
• (Name of Recipient)
• (Department, Student Organization)
• (Suite/Office Number)
• 120 Tremont Street
• Boston MA 02108-4977

All campus mail should be enclosed in the reusable inter-office envelopes, not in white or first-class envelopes. Inter-office envelopes are available in the Mail Room office.

Please note, It may take up to 24 hours for interdepartmental mail to be delivered to recipient. Deliveries between the three mail locations on campus are made at approximately 1:30 p.m. daily.

Departments sending official University mail are responsible for proper preparation of all letters, flats envelopes, and parcels to addresses off campus.

Federal Express, DHL, UPS, TNT, and US Express Mail are the overnight services currently used by the University.

Departments are responsible for bringing down overnight packages to the Sargent Hall Mailroom by 4:00 p.m. Please allow extra time for multiple shipments.

Overnight package should include complete address and telephone number of recipient.*

*Restrictions: Federal Express will not deliver a letter or package to a P.O. Box. If you are sending an overnight to a P.O. Box, USPS Express Mail is the only option.

If you are sending an international or domestic package please follow the domestic and international shipment preparation guidelines below.

Must provide complete address, including:

• Company Name (If Applicable)
• Recipient Name
• Street Address
• City, State and Zip Code
• Country of Destination (Outside US Only)
• Recipient Phone Number (Required for International Shipments)

Must indicate type of service requested:

• Overnight Priority (Next Day Delivery before 11:00 AM – U.S. Only)
• Overnight Standard (Next Day Delivery before 3:00 PM – U.S. Only)
• International Priority (2-3 Days for Doc. Shipments, Longer for Non-Docs)
• International Economy (3-5 days for Document Shipments)

General Documentation:

A COMMERCIAL INVOICE is the most common document for clearing your shipments through customs. It’s required for non-document shipments. Mail Services can complete this documentation for you. To do so we must have a detailed list of the merchandise and its value. The more accurate a description you provide to us, the smoother the process through customs.

Additional Information:

Packing Your Merchandise -Please make sure that any fragile items are properly secured and neatly packed in order to avoid any potential damage to your items during the shipment process.

Customs Agency - The customs agency in any country reserves the right to hold or delay any shipment that it believes has been improperly valued. In case of delay please notify Mail Services so we can contact our vendor and attempt to remedy the problem.

A mass mailing consists of 200 or more pieces. Mail service requires one-week advance notice for processing . An Advance Notification of Mailing Form may be obtained by visiting our website (http://www.suffolk.edu/offices/4754.html). *Departments are responsible for providing the appropriate budget line to charge postal services to.

Campus Mail Services, in accordance with university policy does not accept personal packages. The issues concerning this policy relate to liability, security, and safety of the shipment.

Personal mail received with no postage will be returned to sender. For your convenience, stamps can be purchased at:

• The U.S. Post Office at the Massachusetts State House
• The U.S Post Office (31 Milk St.)
• 7/11 on Tremont Street (next to Kinko’s)

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