COMPLETING A TIMESHEET

Support staff employees are paid weekly. You are required to complete a timesheet every week. They must be signed by the supervisor and left in the Dean’s office Timesheet drop box by 10am on Monday mornings (or 10am on Fridays when there is a Monday holiday).

• Print your name and department number in the space provided at the top of the form. Insert the appropriate dates in the spaces provided.
  
  
• Complete the “hours worked” portion of the form. Generally you will list 7.0 hours per day under “regular” hours worked. (If you have used any earned time it should be listed under the appropriate category (i.e., if you came in at 10am you would list 1.25 hours under sick, vacation, personal or comp used, and the remaining 5.75 hours under "regular.")
  
  
• Insert the Daily Totals. Daily totals should always add up to 7.0 hours, unless you are working an adjusted or flex schedule or taking unpaid time.
  
  
• Insert the weekly total. Weekly total should always be 35 hours, unless you are taking unpaid time or working in a part-time position.
  
  
• Insert the date and sign the form under the space indicated. You need not complete any information under the "Payroll Authorization" portion of the form.
  
  
• Submit the timesheet to your direct supervisor.
  
  

Note: During flex time, daily totals are 8.75 per day (regular) for your 4 working days, the 5th “flex” day can be listed as "FLEX." [Flex hours are generally 8:15am-5:30pm with a ½ hour lunch for 4 days with the 5th as a flex day off. Flex time is approved annually during the summer semester at the discretion of the supervisor.]

Administrators complete timesheets on a monthly basis. Timesheets for the fiscal year are distributed each July and are due monthly by the 15th. Administrators are paid monthly.